In lettings, the profit is in week 53 of the tenancy — not week 1. The supplier that fits is built for the long tenancy.
Keyhive.io is a key management system built for letting and estate agents - desktop kiosk, mobile app and digital tracking combined. Every key check-out and return generates a timestamped digital signature and photograph, creating an instant accountability record that protects your agency, your landlords and your relationships. No spreadsheets. No sticky notes. No mystery.
When something goes wrong - a key is lost, a property is accessed without authorisation, a landlord disputes access - the question is always the same: where is the record?
A handwritten key log or office whiteboard is not a legal record. When a key goes missing or a property is accessed improperly, the absence of a timestamped signed record leaves your agency exposed.
Negotiators, photographers, surveyors and contractors all need temporary key access. Without a system that tracks each movement, your office has no live view of where keys actually are.
When a key has not been returned and there is no automatic alert, a property manager has to remember, check the whiteboard and call around. That is reactive administration that should not exist.
When a tenant or landlord disputes whether a property was accessed on a specific date, a photograph and timestamped digital signature is the difference between a resolved dispute and a formal complaint.
Keyhive combines a physical kiosk in your office with a mobile app for field staff, unified in a dashboard that shows every key's status in real time.
Keys are checked out from the office kiosk with a digital signature and photograph of the person collecting. Takes under ten seconds. Creates a permanent timestamped record.
Field staff can check keys in and out on their mobile device. When a key is handed to a contractor or tenant away from the office, the signature and photograph are captured on the spot.
See every key in your portfolio - in the office, with a negotiator, with a contractor or with a tenant - on a single dashboard. No phone calls needed to locate a key.
When a key has not been returned within the expected window, the system sends automatic reminders to the holder and notifications to your team. Overdue keys surface before they become problems.
Key events are logged against the relevant property record in your CRM. Full key history is available alongside the property file without separate lookup.
When keys are provided to tenants or authorised third parties, the signed record protects both your agency and the landlord. Every handover has photographic evidence of who received what.
Keyhive is designed to be set up by the agency without technical expertise. Most offices are running tracked key operations within half a day of receiving the kiosk.
The Keyhive kiosk is a standalone device that connects to your office network. Installation takes under an hour with no IT specialist required.
Each key in your office is registered in the Keyhive system with the relevant property details. This is a one-time setup that takes an hour or two depending on your key volume.
Your team is shown the check-out and return process. It takes under five minutes to learn. The mobile app is downloaded and configured for field staff.
Keyhive connects to your CRM so key events are logged against property records automatically. The integration setup is handled by the Keyhive team.
Your first tracked key handovers start building your audit trail. The dashboard is live from the first check-out.
Keyhive.io is a Kerfuffle-rated supplier. Members get more than a standard trial - you get a commercial conversation with your Kerfuffle account manager in the loop before you commit to anything.
Standard route
Off-the-shelf pricing
Your terms, reviewed before you sign
Pricing and onboarding scope are agreed per agency. Book a demo and the team will scope it live - with your Kerfuffle AM in the room.
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A walkthrough of Keyhive.io's platform followed by live Q&A for estate and lettings professionals.
A practical walkthrough of Keyhive.io's platform, covering the features your estate and lettings team will use every day. Followed by live Q&A.
Keyhive.io was founded in 2020 and is based in Southwell, Nottinghamshire. The company was built to solve a problem that every estate and lettings agent knows: the physical key is the most important asset in a property business and the least tracked. By combining a physical kiosk with a mobile app and cloud dashboard, Keyhive creates a complete digital record of every key movement - giving agencies the accountability trail that paper systems cannot provide.
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