PayProp is the UK's leading rental payment and client accounting platform for letting agents. Trusted by 1,300+ UK agencies, PayProp automates incoming rent, outgoing payments and reconciliation in real time -- so your accounts team stops chasing bank statements and starts managing your business. Agencies powered by PayProp grow an average of 20% per year.
Every payment your team processes manually is time not spent managing landlord relationships or growing the portfolio. The industry average for manual client accounting is four to six hours per 100 managed properties per month. PayProp-powered agencies reclaim that time automatically.
Matching incoming rent to tenancies, allocating to landlord and agency accounts, chasing unmatched items and preparing statements by hand is a four-to-six-hour job per hundred managed properties. It grows with your portfolio, not with your efficiency.
Client account discrepancies that arise from manual entry errors are not just embarrassing -- they are a compliance liability. HMRC, ARLA and RICS all expect your client account records to be accurate, auditable and current.
Double-keying tenant, landlord and payment data between a property CRM and a separate accounts package doubles the work and doubles the error rate. Every manual transfer is an opportunity for a mismatch.
When arrears data lives in a spreadsheet or a CRM field rather than a live payment system, your team finds out about problems too late. A tenant who is three weeks behind should trigger action after seven days, not at month-end reconciliation.
PayProp connects directly to bank accounts in real time. The moment rent arrives, the platform allocates it, reconciles it, and prepares payments and statements -- without your team touching it.
PayProp connects to bank accounts directly and processes incoming and outgoing transactions in real time. Rent received is allocated, reconciled and ready for landlord payment within minutes of arrival -- not at end of month.
Every transaction is automatically posted against the correct tenancy, landlord and agency account. Client account balances are accurate at all times without manual reconciliation. Audit-ready records are maintained automatically.
PayProp identifies rent shortfalls in real time and sends automated text and email reminders to tenants. Your team sees a live arrears dashboard across every property in your portfolio and can intervene before small delays become serious problems.
Maintenance invoices from contractors can be received, approved and paid directly through PayProp. Payment instructions flow automatically without manual bank transfers or chasing statements from contractors.
Month-end landlord statements, maintenance reports and account summaries are generated automatically and sent directly to recipients. No manual document preparation, no formatting, no distribution from your team.
PayProp connects to Reapit and other leading property management CRMs, removing the need to enter tenancy data in two places. New tenancies created in your CRM feed PayProp automatically; payment events flow back as journal entries.
The PayProp onboarding team handles the technical setup. Your accounts team learns the platform in a single session. After that, month-end runs itself.
PayProp's integration with your client bank accounts is set up during onboarding by the PayProp technical team. Your agency does not need to manage the bank integration -- it is handled for you.
Active tenancies, landlord details, rent amounts and payment schedules are imported from your existing CRM or spreadsheet data. The PayProp team supports the data migration to make sure nothing is missed.
Configure how rent receipts are split between landlord, agency management fee, maintenance holding and other allocations. Set arrears reminder timings and communication templates. Rules run automatically every month.
From the first rent run, PayProp processes incoming payments, allocates funds, prepares statements and triggers any arrears actions without manual input. Your team monitors the dashboard rather than running the process.
As your managed portfolio grows, PayProp scales with it. The work done per property stays constant regardless of whether you manage 100 or 1,000 units -- no additional accounts staff required to handle growth.
PayProp is listed on Kerfuffle with 46 verified agent reviews and a 5.0 star average. Kerfuffle members get a commercial conversation with your account manager in the loop before you commit.
Standard route
Off-the-shelf pricing
Your terms, reviewed before you sign
PayProp pricing is scoped per managed property. Kerfuffle members have commercial terms reviewed by your AM before committing. Agencies growing with PayProp report an average 20% annual growth rate.
PayProp Ltd has 46 verified agent reviews on Kerfuffle with a 5.0 star average. Read what 46 verified UK letting agents say about the time savings, the reconciliation accuracy and the support team before you get in touch.
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Book a Zoom with Kerfuffle and get a clear view of how PayProp would work for your agency's portfolio size, CRM setup and current accounts workflow.
Book a Zoom with the Kerfuffle team. We will walk through PayProp Ltd's product, the member offer, and answer your questions before you speak to the supplier.
Book a Zoom with Kerfuffle ->PayProp was founded in 2004 and now processes over PS2.6 billion annually for 1,300+ UK letting agencies and more than 2,500 customers globally. The platform has built its reputation on accuracy, automation and award-winning UK-based customer support. PayProp-powered agencies grow at an average of 20% per year -- a figure that reflects both the efficiency gains of the platform and the market confidence that clean client accounting creates.
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PayProp automates every transaction, every reconciliation and every arrears reminder across your entire managed portfolio -- so your team grows the business instead of running the numbers.